Westport Lions Club

Revamped – Nov. 12, 2023

Rational for Procedure

• Follows the Lions Constitution for elections and filling vacancies (Article II).
• Allows the membership to be engaged in the process of executive selection.
• Allows all members a chance to be in the leadership group.
• Gives all members a vote on who will be on the executive.
• Adds structure to the election process.

Nomination Committee:

The Nomination Committee is responsible to fill all vacancies and conduct the election.

Officers are all positions from 1- 8 and are elected annually except the past president.

Directors have a two-year term.  To facilitate turnover in the executive, directors will be rotated out of the executive after their two-year term.  If they wish to remain on the executive, they must seek another position on the executive.  Directors are not assigned duties until after the election.  This allows the club and elected directors flexibility in their responsibilities based on their interests and talents.   The duties will be mutually negotiated between themselves and the executive. 

All officers and directors can form a committee to share the workload.  The officers and directors that are elected will represent the committee at the executive meetings. 

1.    President –

2.    Past President –

3.    Vice President –

4.    Secretary –

5.    Treasurer –

6.    Service Chairperson –

7.    Marketing & Communications Chairperson –

8.    Membership Chairperson –

9.    Director –

10.  Director –

11.   Director –

12.   Director –

Procedure for Elections

• The formation of the Nomination Committee and an explanation of the procedure for elections will be done at the first general meeting in March.
• Members submit nominations to the Nomination Committee between the first general meeting in March to the first general meeting in April.
• The Nomination Meeting will be held at the first general meeting in April. A member confirms his/her nomination, and the committee takes nominations from the floor. After the nomination meeting, no new nominations will be taken.
• The Election Meeting will be held at the second general meeting in April.  A secret ballot will be prepared, and members vote for officers and directors. 

The officer and director candidates are required to secure a majority of votes cast by the club members present to be declared elected. A majority is defined as one number more than one-half of the total valid votes cast excluding blanks and abstentions.  If no candidate receives a majority, the candidate or tied candidates receiving the lower number of votes shall be eliminated, and balloting shall continue until one candidate receives a majori